By-Laws | farmington

Tigers Girls Basketball Booster Club (TGBBC)

BY-LAWS

5/28/15

The Girls Basketball Booster Club establishes these by-laws. Any and all prior agreements, resolutions, practices, policies, rules and regulations relating to this organization, to the extent they are inconsistent with this document, are hereby superseded.

ARTICLE I. NAME AND STANDING

Name - This organization will be known as the Farmington Girls Basketball Booster Club, hereinafter called the “TGBBC”.
Standing - The TGBBC is, and will, at all times, be a not-for-profit, community service organization in good standing under the laws of the State of Minnesota.

ARTICLE II. PURPOSE, ELIGIBILITY AND SCOPE OF ACTIVITIES

Purpose - There are two primary purposes of the TGBBC. The first is to provide an opportunity for girls to play the game of basketball, with emphasis on sportsmanship and teamwork, in an atmosphere that is positive and constructive for the children. The second purpose is to provide the more skilled players the opportunity to play against a higher level of competition. TGBBC is to develop the players to the best of our ability and get them ready to compete at the next highest level.
Eligibility - It is the intent of the TGBBC to confine its eligibility for participation girls who reside or attend school in Independent School District 192. Girls in grades 9 through 12 are generally eligible to participate in FGBBC activities. Deviation from the eligibility area will require approval by the Board of Directors.
Activities - The TGBBC will annually sponsor a traveling program, as well as other activities in accordance with its purpose.
No Personal Benefit – No part of the net earning of TGBBC shall inure to the benefit of, or be distributed to, its members, officers, directors, or other private persons, except that reasonable expenses may be reimbursed when incurred for.
Political Activities – No substantial part of the activities of TGBBC shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and TGBBC shall not participate in, or intervene in any political campaign on behalf of, or in opposition to any candidate for public office.

ARTICLE III. MEMBERSHIP

Members - The membership of the TGBBC will consist of those persons currently elected to the Board of Directors, along with the balance of the membership. The membership will consist of each family who has a child participating on one of the TGBBC teams.

Voting - Each family will have one vote at the annual meeting of the members and all votes will be by secret ballot. If a family has more than one child participating, the family is still only allowed one family representative and one vote.

Resignation - Any member may resign by filing a written notice with the Secretary of the TGBBC Board of Directors.

ARTICLE IV. BOARD OF DIRECTORS AND OFFICERS

Board of Directors - The general management of the affairs of the TGBBC will be vested in the Board of Directors, who will be elected as provided in Article VI, Section A of these by-laws. The number of directors will be no more than 15, but no less than 5.

Officers – The officers of the TGBBC will consist of a President, Vice President, Secretary, Treasurer, Fundraiser Coordinator, and Website/Communications Coordinator. These officers will be elected in accordance with Article VI, Section 1 of these bylaws. A Girls Varsity Representative will serve as ex-officio, non-voting members of the Board.

Term of Office - The length of service for the President and Treasurer is two years plus one year as a non-voting ex-officio. The other Board of Directors positions are one year in term length plus 1 year as a non-voting ex-officio. The President will serve two years, starting on the odd year. Treasurer will serve two years, starting on the even year. The term will be from May 1 of the year elected through April 30 of the second consecutive year. The term for all other Board members will be from May 1 of the year elected through April 30 of the following year.

Attendance – A Board member who misses 50% or more and/or 3 or more consecutive meetings of the TGBBC Board meetings shall automatically be removed as a TGBBC Board Member unless there are extenuating circumstances (ex. Medical illness), in which case, the Board, by a majority vote, may decide to waive this requirement.

ARTICLE V. MEETINGS

Annual Meeting of the Members - the annual meeting of the members of the TGBBC will be held in April of each year. The purpose of the meeting is to elect Board Members to the vacant positions and receive reports from each of the Board of Directors and whoever else the Board feels appropriate.

Quorum for Members Annual Meeting - At the annual meeting of the TGBBC, all voting members present will constitute a quorum. (See Article III, Section A for definition of a member.)

Special Meetings of the Members – A special meeting of the members may be called by the President, at any time, on his or her own initiative; or by a petition signed by 20 percent of the voting members. Notice of the special meeting shall be made to the entire membership not less than ten business days before the meeting. At such special meetings, there will only be considered such business as is specified in the notice of the meeting.

Meetings of the Board - Meetings of the Board of Directors will be held as needed in the judgment of the President or a majority of the board, to conduct the business of the TGBBC.

Quorum for Board Meeting - A majority of all voting members of the Board of Directors will constitute a quorum.

Order of Business - At all meetings of the TGBBC, the order of business will be by agenda, established by the President or other presiding officer.

ARTICLE VI. ELECTION OF DIRECTORS AND OFFICERS

Election of the Board of Directors – The Board of Directors of the TGBBC will be elected at the annual meeting of the members. The candidate receiving a majority of the votes cast will be declared elected.

Qualifications – Elected Board Members will have been a member of the TGBBC program for at least one season immediately prior to the time of their nomination. The Board may vote to waive this requirement. Spouses or significant others may not serve as Board members at the same time.

Application – Each Board nominee to be considered for election during the Annual Meeting will submit a completed Board application to the President no later than one week prior to the Annual Meeting.

ARTICLE VII. VACANCIES IN OFFICE

If a vacancy occurs among the officers or in the Board of Directors, the vacancy will be filled by majority vote of the Board of Directors, for the remaining term.

ARTICLE VIII. DUTIES OF THE OFFICERS

A. President:

Will preside at all meetings of the TGBBC and of the Board of Directors.
Will supervise and manage the business, using the powers and duties usually vested in the office of the President of a Corporation.
Will appoint such committees as he or she or the Board of Directors consider expedient of necessary.
Will serve as ex-officio member of all standing committees.
Will work with the Treasurer to present a yearly budget to the Board of Directors for approval.
Will be the liaison (or be responsible for delegating the Liaison duties) between TGBBC and the HS coaches, Athletic Director, Community Education, City, MYAS and other Basketball affiliates.
Maintain detailed position description, written information and materials essential for use in transition of this position to the succeeding board member.

B. Vice President

C. Secretary:

Will keep the minutes of all meetings of the TGBBC and Board of Directors and will present such minutes at the next meeting for approval by the Board of Directors.
Will notify the membership of the TGBBC or the Board of Directors meetings.
Will maintain TGBBC Bylaws.
Maintain detailed position description, written information and materials essential for use in transition of this position to the succeeding board member.
Will schedule each board member and communicate the dates and times to the Communication Coordinator.

D. Treasurer:

Will have charge of all receipts and moneys of the TGBBC.
Shall deposit them in the name of the TGBBC, in a bank approved by the Board of Directors.
Will disburse funds as ordered or authorized by the Board of Directors.
Will report the financial status of the TGBBC to the Board of Directors at each meeting.
Will ensure the corporation’s tax returns are filed timely.
Will ensure the legal filings regarding the corporation’s 501(c)3 status are filed timely. (Once Established)
Will prepare an annual budget under the President’s direction for approval by the Board of Directors.
Will ensure the accuracy of the TGBBC financial statements.
Will be the liaison with the designated bank regarding all FGBBC accounts and balances.
Will manage the TGBBC fundraisers’ cash proceeds and prepared a financial summary for the Board of Directors for each event.
Maintain detailed position description, written information and materials essential for use in transition of this position to the succeeding board membe

E.. Website/Communications Director:

Maintain the TGBBC website.
Will manage TGBBC primary communication tool, the TGBBC website and email.
Will, generally serve as the primary voice of TGBBC communication to members.
Maintain detailed position description, written information and materials essential for use in transition of this position to the succeeding board member.
Maintain detailed position descriptions, duties, written information and materials essential for use in transition of this position to the succeeding Board member.

In the absence of the President the o will perform the President’s duties. If more than one officer has the same length of tenure, the other board members present shall determine who shall perform the duties of the President.

ARTICLE IX. POWERS OF THE BOARD OF DIRECTORS

Management of the TGBBC - The Board of Directors will have general charge and management of the affairs, funds and property of the TGBBC. The Board will have full power and it will be the Board’s duty to carry out the purposes of the TGBBC according to its by-laws, and to establish such policies and procedures as are reasonable or necessary to accomplish the purposes of the TGBBC.

Appointment of Committees - The Board of Directors will appoint committees, as it deems necessary. Appointment to committees will not be limited to members of the TGBBC, but at least one member of the TGBBC will serve on each committee and a member of the TGBBC Board of Directors will chair each committee. The committee size can vary from one to six members.

Removal – Any TGBBC Board Member, whose continued participation is deemed detrimental to the welfare of the Booster Club may be removed upon majority vote of the TGBBC Board.

Check Signing Authorization - The President and Treasurer are the only two TGBBC Board members authorized to sign the checkbook.

Director and Officers Insurance -

ARTICLE X. COMPENSATION OF DIRECTORS AND OFFICERS

No officer, director or member of TGBBC will receive any salary or compensation for services rendered to the TGBBC as an officer, director or member from serving in a position.

Section 1- The Tigers Girls Basketball Booster Club (hereafter referred to as “Corporation”) is organized exclusively for the charitable and educational purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code.

Section 2- No part of the net earnings of the Corporation shall inure to the benefit of any director, officer of the Corporation, or any private individual (except that reasonable and agreed upon compensation by members may be paid for the services rendered to or for the Corporation), and no officer of the Corporation or any private individual shall be entitled to share in the distribution of any of the corporate assets on dissolution of the Corporation.

Section 3- No substantial part of the activities of the Corporation shall be carrying on propaganda, or otherwise attempting to influence legislation (except as otherwise provided in section 501 (h) of the Internal Revenue Code), and the Corporation shall not participate in, or intervene in (including the publication or distribution of statements), any political campaign on behalf of any candidate for public office.

Section 4- Notwithstanding any other provision of these articles, the Corporation will not carry on any other activities not permitted to be carried on by an organization exempt from Federal income tax under section 501 (c)(3) of the Internal Revenue Code of 1986, (or any subsequent provision of any subsequent Internal Revenue law), or by an organization whose contributions to which are deductible under section 170 (c)(2) of the same Code.

Section 5- Upon the dissolution of the Corporation, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c)(3) of the Internal Revenue Code or any subsequent section of any subsequent Internal Revenue law, or shall be distributed to the Federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed by the Court of Common Pleas of the county in which the principal office of the Corporation is then located, exclusively for such purposes or to such organizations as said court shall determine, which are organized and operated exclusively for such purposes.

ARTICLE XI. PROVISION CONTRARY TO LAW

Any portion of the document which violates any provision of the laws of the State of Minnesota, of the United States, or any rules or regulations of the Minnesota State High School League, either now or hereafter, will be null and void and without force or effect. If any provision of the document or the application of any such provision under any circumstances is held invalid, it will not affect any other provision under other circumstances. The TGBBC reserves the right to amend any provision of these by-laws as necessary to comply with State or Federal laws, or rules and regulations of the Minnesota State High School League.

ARTICLE XII. AMENDMENTS

These by-laws may be amended only by a two-thirds majority vote of the Board of Directors.

ARTICLE XIII. DISSOLUTION OF PROGRAM

In the event TGBBC, TGBBC cease to exist, all assets, cash, equipment & miscellaneous items will be donated equally to Independent School District 192 Girls High School Basketball program.

However, if ISD #192 is not then in existence, is no longer a qualified distributee, or is unwilling or unable to accept the distribution, then the assets of FGBBC shall be distributed to a fund, foundation, or corporation organized and operated exclusively for the purposes specified in non profit.